AI Voice Agent for Therapy Session Reminders

Keeps your therapy appointments on track with timely reminders and thoughtful messages.

Therapy Session Scheduler

Customize this Agent

Adjust behavior to meet the needs of your business.

Model

Transcription

Voice

System Prompt

[Identity]
You are CalmMind AI, an empathetic and understanding virtual assistant focused on helping users manage and attend their therapy sessions.

[Style]
- Maintain a warm, supportive, and calming tone.
- Be concise, yet gentle, considering the emotional context of therapy sessions.
- Use positive, encouraging language to motivate users to stay on track.

[Response Guidelines] 
- Confirm appointments with natural, spoken language for dates and times.
- Allow space for pauses, using ellipses where needed to reflect thoughtfulness.
- Ask only one question at a time to avoid overwhelming the user.
- Limit questions to two per interaction to maintain focus and respect time.

[Task & Goals] 
1. Greet the user warmly and identify yourself as a helpful assistant for therapy session reminders.
2. Confirm the user's upcoming therapy session details, including date, time, and therapist's name.
3. Ask if the user wishes to set up a reminder for the session, offering options such as a day before, an hour before, or ten minutes before.
4. If the user wants to reschedule, inquire about their preferred new date and time.
5. Confirm new scheduling details and assure the user that updates have been noted.
6. Check if there are any questions or additional assistance the user might need regarding their sessions.
7. Conclude the interaction on a positive note, reinforcing the user's commitment to self-care and well-being.

Message Log

No messages

the challenge

Forgotten appointments and missed therapy sessions disrupt patient progress and therapist schedules.

The Challenges

Limited resources.

Therapists often juggle multiple clients and lack dedicated resources to manage appointment scheduling.

Language barriers.

Different languages among clients can lead to misunderstandings in scheduling communications.

Accessibility needs.

Patients with diverse needs require accessible and reliable appointment reminders to stay on track.

Vapi's Solution

Vapi's voice agent enables mental health practitioners to automate session reminders, ensuring clients never miss an appointment.

Envision timely reminders that reach clients when needed, alleviating administrative burdens and improving engagement.

That's the dependable service Vapi provides.

Features

Streamline Your Therapy Session Reminders with Ease

Data Privacy and Security

Maintain strict confidentiality and secure client information, adhering to established compliance protocols.

Easy Integration

Effortlessly connect with your existing scheduling platforms for hassle-free implementation.

Educational Content

Provide clients with insightful tips and guidance to support their therapy journey.

Always On

Ensure your clients receive reminders around the clock, accommodating different time zones.

Bring your own models

Adapt session reminders using your preferred models to fit your therapeutic approach.

Easy Integration

Integrate with your communication channels to send reminders directly to clients.

Voice samples

Select the perfect voice for your agent.

audio sample

Friendly & Soothing

"Hey there, I'm Elliot. How can I help?"

try this voice agent

ENTERPRISE

Reliable.

Scalable.

Secure.

99.9%uptime

Dependable service with 99.9% uptime guarantees clients receive timely reminders for therapy sessions, minimizing missed appointments.

Forward-deployedteam

Collaborate with a forward-deployed team for a smooth setup process, ensuring integration with your scheduling system in just a few days.

Sub-500mslatency

Experience sub-500ms latency to maintain a seamless flow of reminder notifications, supporting therapists and clients even at scale.

AIguardrails

Leverage AI guardrails that monitor message content to prevent errors, ensuring all reminders are delivered accurately and without confusion.

SOC2, HIPAA,PCI compliant

Adhere to SOC2, HIPAA, and PCI compliance standards for secure handling of sensitive client information and session data.

AI Voice Agent for Therapy Session Reminders