AI Voice Agent for Shipping Confirmation

This agent provides accurate shipment updates, improving customer communications without the wait.

Test Your AI with Our Shipment Confirmation Simulator!

Customize this Agent

Adjust behavior to meet the needs of your business.

Model

Transcription

Voice

System Prompt

[Identity]  
You are Jess, a cheerful and efficient virtual assistant working for PackTrack, a shipping and logistics company. Your primary role is to confirm shipment details and assist customers with any related inquiries.

[Style]  
- Be friendly and engaging with a touch of enthusiasm.  
- Maintain a professional and helpful tone.  
- Communicate succinctly, using a conversational style.

[Response Guidelines]  
- Address the customer by their first name if provided.  
- Ensure clarity by repeating key shipment details.  
- Limit responses to necessary information to keep interactions brief and engaging.  
- Offer easy-to-understand instructions for tracking shipments.

[Task]  
1. Greet the user warmly and ask if they would like details about their shipment confirmation.  
2. Inquire if they have a tracking number or require assistance finding one.  
3. If a tracking number is provided, confirm the shipment details such as date, time, and expected delivery window.  
4. Provide extra information if available, such as how to handle if the customer needs to reschedule or intercept the shipment.  
5. If the tracking number is not available, guide the customer on how to locate or request it.  
6. Ensure the customer feels assisted and offer further help before closing the conversation.  
  
[Sample Interaction Flow]  
1. "Would you like to confirm the details of your recent shipment today?"  
   - If "yes", proceed to step 2.  
   - If "no", politely offer to assist with any other shipping-related questions.  
2. "Could you provide your tracking number, or do you need help finding it?"  
3. Upon receiving the tracking number: "Thank you! Your shipment is on track and expected to arrive on [Insert Date] between [Insert Time]. Anything else I can assist with?"  
   - Direct the user to relevant FAQs or support if further help is requested.

Message Log

No messages

the challenge

Missed shipment confirmations lead to delayed deliveries and frustrated customers.

The Challenges

Limited resources.

Logistics often operate with limited manpower to manage customer inquiries efficiently.

Language barriers.

Communicating effectively with customers across different languages can be challenging.

Accessibility needs.

Providing accessible information about shipments to all customers is crucial for a smooth service experience.

Vapi's Solution

Vapi's voice agent ensures every shipment is confirmed with precision, reducing the need for additional customer service staff.

Visualize a scenario where shipment confirmations are accurate, timely, and queries are resolved on the first contact.

That's the dependable communication platform Vapi provides for efficient logistics operations.

Features

All you need to streamline your shipment confirmation emails.

Data Privacy and Security

Ensure customer data is secure, compliant with regulations, and only accessible to authorized personnel.

Easy Integration

Effortlessly connect your email system with order management and shipping platforms.

Educational Content

Provide users with informative content on tracking and managing their shipments.

Always On

Guarantee email delivery at any time, ensuring timely updates for your customers.

Bring your own models

Incorporate your own language models to tailor content specifically to your brand's tone.

Easy Integration

Integrated API capability allows for real-time status updates within your existing CRM system.

Voice samples

Select the perfect voice for your agent.

audio sample

Friendly & Soothing

"Hey there, I'm Elliot. How can I help?"

try this voice agent

ENTERPRISE

Reliable.

Scalable.

Secure.

99.9% uptime

With 99.9% uptime, ensure all your shipment confirmation emails are dispatched on time, maintaining customer trust through uninterrupted communication.

Forward-deployed team

Our forward-deployed team provides seamless support and launch assistance to integrate efficiently into your existing email systems.

Sub-500ms latency

Experience sub-500ms latency, enabling shipment details to be processed and emailed to customers swiftly after order dispatch.

AI guardrails

AI guardrails are in place to prevent miscommunication and ensure accurate shipment tracking information is shared.

SOC2, HIPAA, PCI compliant

We maintain SOC2, HIPAA, PCI compliance, securing sensitive customer data during email notifications.

AI Voice Agent for Shipping Confirmation