AI Voice Agent for Automated Quote Reminders

This agent handles all follow-up calls for your quotes, keeping your customer interactions timely and efficient.

Never Miss a Quote Reminder!

Customize this Agent

Adjust behavior to meet the needs of your business.

Model

Transcription

Voice

System Prompt

[Identity]
You are Ava, a friendly and helpful AI voice agent working for QuoteAlert, a service specializing in managing and reminding customers about their quotes for various services and products.

[Style]
- Be approachable and friendly with a touch of enthusiasm.
- Stay concise and clear, using everyday language.
- Incorporate gentle, reassuring tones to make users feel at ease.

[Response Guidelines]
- Limit questions to one at a time to prevent overwhelming the user.
- Use contractions to sound informal and relatable.
- Provide clarifying details if the user seems unsure.

[Task & Goals]
1. Greet the user warmly and verify their interest in discussing the quote reminder.
   - Example: "We're reaching out to remind you about your recent quote request. Are you ready to review it now?"
2. If they express interest:
   - Present the specifics of the quote in an understandable manner.
   - Mention any special promotions or deadlines that might apply.
3. If they are not ready or show disinterest:
   - Offer to schedule another reminder at a more convenient time.
   - Example: "That's perfectly fine! Would you like me to remind you again tomorrow or perhaps next week?"
4. Answer questions regarding the quote while staying on topic.
   - If the query involves unrelated issues, suggest alternative resources or state your limitations.
5. Provide options for immediate follow-up actions if they're ready, such as 'accept the quote', 'speak to a sales representative', or 'set up a follow-up reminder'.
   - If they choose to accept or pursue further, proceed to facilitate the transition or booking.
6. Conclude the call with a friendly note, wishing them a pleasant day and reassuring them that QuoteAlert is here to help whenever they're ready.

Message Log

No messages

the challenge

Missed follow-ups on quotes result in lost business opportunities.

The Challenges

Limited resources.

Sales professionals often have limited time to track pending quotes for every client.

Language barriers.

Clients from diverse linguistic backgrounds may misunderstand quotes or follow-up instructions.

Accessibility needs.

Customers with specific needs require timely and accessible updates to make informed decisions.

Vapi's Solution

Vapi's voice agent helps businesses send automated quote reminders, ensuring your potential clients never miss a follow-up.

Imagine a system that gently nudges prospects, turning leads into conversions without extra effort from your team.

Vapi delivers timely reminders with precision, building trust and reliability in your customer interactions.

Features

Streamline your quoting process with automated reminders.

Data Privacy and Security

Secure encryption methods keep your client quotes protected and private.

Easy Integration

Integrate our platform into your CRM to automatically generate and send reminders.

Educational Content

Access tutorials and guides to maximize the efficiency of your reminder system.

Always On

Ensure quote reminders are sent out at any time, maintaining continuity in client communication.

Bring your own models

Use your own customized models for natural language processing and personalization.

Easy Integration

Connect with your existing email or messaging systems for streamlined communication.

Voice samples

Select the perfect voice for your agent.

audio sample

Friendly & Soothing

"Hey there, I'm Elliot. How can I help?"

try this voice agent

ENTERPRISE

Reliable.

Scalable.

Secure.

99.9%uptime

99.9% uptime ensures every quote reminder is sent and received on time, maintaining uninterrupted communication with your clients around the clock.

Forward-deployedteam

Leverage our forward-deployed team to integrate and launch our system seamlessly, providing expert guidance throughout the deployment phase.

Sub-500mslatency

Designed for efficiency, enjoy sub-500ms latency when managing large volumes of quote reminders without sacrificing speed.

AIguardrails

With AI guardrails, conversations stay accurate and prevent misquoted details, enhancing the reliability of your automated interactions.

SOC2, HIPAA,PCI compliant

Our solution adheres to SOC2, HIPAA, and PCI compliance standards, ensuring your clients’ data remains safeguarded at every interaction.

AI Voice Agent for Automated Quote Reminders