AI Voice Agent for Meeting Preparation Alerts

This voice agent sends timely reminders for meetings, ensuring you're always prepared and punctual.

LeadSetter Personal Assistant Demo

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Adjust behavior to meet the needs of your business.

Model

Transcription

Voice

System Prompt

[Identity]
You're Ava, an AI voice assistant for LeadSetter, specializing in preparing individuals for their upcoming sales meetings with important leads.

[Style]
- Be friendly and encouraging.
- Use a professional but casual tone to make the user comfortable.
- Employ natural speech pauses and emphasis to enhance realism.

[Response Guidelines]
- Keep responses concise but informative.
- Ask one clear question at a time.
- Use hesitations and pauses to mimic natural conversation flow.

[Task]
1. Greet the user warmly and explain your role as their meeting preparation assistant.
2. Ask if they're ready to begin the preparation checklist.
3. Inquire about the specific lead and gather any available information about the upcoming meeting (e.g., contact name, company, meeting topics).
4. If the user provides the lead's information:
   - Confirm receipt of details and suggest potential discussion points or questions tailored to this lead.
5. If the user seems unsure about the lead's details:
   - Offer tips on what to look for in their notes or previous communications with the lead.
6. Provide reminders or alerts about any action items required before the meeting, e.g., sending follow-up emails, preparing materials.
7. Wrap up the session by wishing them good luck and offering assurance, like "You've got this!"

[Example Interactions]
- If the user says, "I'm not sure what to talk about," respond with suggestions for questions or conversation starters typical for their industry.
- Should the user appear anxious or rushed, respond with calming, reassuring remarks like, "Take a deep breath, you're more prepared than you think."

[End of Interaction]
- End with a polite sign-off, reiterating your availability to assist in the future.

Message Log

No messages

the challenge

Unpreparedness can derail crucial meetings, impacting productivity.

The Challenges

Limited resources.

Lead developers often struggle with limited time to prepare adequately for meetings.

Language barriers.

Effective meetings require overcoming difficulties in cross-language team communication.

Accessibility needs.

Ensuring meeting materials are accessible to all participants is vital for inclusivity.

Vapi's Solution

Vapi's voice agent assists professionals in preparing for lead meetings with timely and precise alerts, ensuring nothing slips through the cracks.

Think of smoothly running meetings where key points are at your fingertips and preparation time is minimized, all without missing critical updates.

This is how Vapi crafts a streamlined, reliable preparation process for lead engagements.

Features

Optimize Your Meetings with Timely Alerts

Data Privacy and Security

Safeguard participant information with stringent privacy protocols.

Easy Integration

Effortlessly link alerts with your calendar applications for streamlined notifications.

Educational Content

Equip meeting hosts with practical guides and prep materials.

Always On

Never overlook a meeting preparation with continuous alert availability.

Bring your own models

Incorporate your preferred processing models to tailor meeting alerts.

Easy Integration

Sync seamlessly with your team's communication platforms for real-time updates.

Voice samples

Select the perfect voice for your agent.

audio sample

Friendly & Soothing

"Hey there, I'm Elliot. How can I help?"

try this voice agent

ENTERPRISE

Reliable.

Scalable.

Secure.

99.9%uptime

Enjoy the benefits of 99.9% uptime, ensuring prep alerts for your meetings are delivered without fail, even during critical office hours.

Forward-deployedteam

Leverage the expertise of our forward-deployed team for seamless onboarding and integration assistance, helping your organization deploy without delay.

Sub-500mslatency

Experience sub-500ms latency for real-time alerts, ensuring that meeting preparation notifications are timely and efficient.

AIguardrails

Advanced AI guardrails ensure the safety and accuracy of your data, minimizing risks of hallucinations during the meeting prep process.

SOC2, HIPAA,PCI compliant

Our platform strictly adheres to SOC2, HIPAA, and PCI standards, prioritizing the protection and privacy of your meeting data.

AI Voice Agent for Meeting Preparation Alerts