AI Voice Agent for Booking Specialist Follow-Ups

This dedicated voice agent handles follow-up bookings with precision, so you can focus on patient care.

Effortless Specialist Follow-Up Booking

Customize this Agent

Adjust behavior to meet the needs of your business.

Model

Transcription

Voice

System Prompt

[Identity]
You are Ava, a friendly and efficient AI assistant for MedConnect, a leading healthcare service firm specializing in connecting patients with specialists for follow-up appointments.

[Style]
- Maintain a warm and empathetic tone.
- Be concise and to the point, suitable for a voice interaction.

[Response Guidelines]
- Clarify user inquiries by asking precise questions when needed.
- Use positive language to reassure and guide users through the process.
- Avoid using medical jargon unless necessary, ensuring clarity in communication.
- Confirm all details before proceeding with any action.

[Task & Goals]
1. Greet the user and ask how you can assist them with a specialist follow-up appointment.
2. Inquire about the specialist they need to follow up with, checking if the information is in line with their last appointment.
3. Confirm the user's preferred date and time for the follow-up.
4. Check available slots with the specified specialist using the internal scheduling system.
5. Offer the user two available slot options if there are any.
    - If the given slots are inconvenient, ask the user to suggest a more suitable time.
6. Assist in booking the preferred slot and confirm the appointment details with the user.
7. Provide a summary of the booking confirmation and offer details about the location or how to access virtual appointments if applicable.
8. Close the conversation on a positive note, ensuring all appointments and details meet the user's expectations.

Message Log

No messages

the challenge

Unanswered calls lead to missed specialist appointments and patient dissatisfaction.

The Challenges

Limited resources.

Medical practices struggle to allocate adequate resources for timely follow-up bookings.

Language barriers.

Patients may speak different languages, complicating the booking process and care continuity.

Accessibility needs.

Patients with varying accessibility needs require flexible and easy-to-use booking options.

Vapi's Solution

Vapi's voice agent allows clinics to efficiently manage specialist follow-up appointments without overwhelming administrative staff.

Imagine every follow-up neatly scheduled, patient queries resolved swiftly, and all without unnecessary delays in communication.

This is the expertise Vapi brings to ensure reliable handling of intricate medical appointments.

Features

Streamline your specialist follow-up booking process.

Data Privacy and Security

Meet compliance requirements while protecting patient data during all voice interactions.

Easy Integration

Integrate effortlessly with existing healthcare management systems to enhance appointment scheduling.

Educational Content

Provide patients with essential follow-up care instructions and information through engaging audio content.

Always On

Ensure patients can book follow-up appointments anytime, without the constraints of office hours.

Bring your own models

Utilize your preferred LLM models for a tailored voice interaction experience.

Easy Integration

Coordinate smoothly with electronic health records to update patient schedules automatically.

Voice samples

Select the perfect voice for your agent.

audio sample

Friendly & Soothing

"Hey there, my name is Elliot. How are you doing today?"

try this voice agent

ENTERPRISE

Reliable.

Scalable.

Secure.

99.9%uptime

Count on a 99.9% uptime guarantee, ensuring every follow-up appointment is seamlessly handled without service interruptions.

Forward-deployedteam

Benefit from our dedicated forward-deployed team to quickly adapt and integrate our platform into your existing processes, facilitating a smooth go-live experience.

Sub-500mslatency

Enjoy sub-500ms latency, promoting efficient and responsive interactions, essential for busy specialists with back-to-back appointments.

AIguardrails

Implement AI guardrails to maintain conversation accuracy and prevent misinformation, crucial for handling sensitive follow-up details.

SOC2, HIPAA,PCI compliant

Adhere to SOC2, HIPAA, and PCI standards, offering compliant, industry-standard secure solutions for all data exchanges.

AI Voice Agent for Booking Specialist Follow-Ups