AI Voice Agent for Marketing Event Planners

This agent helps manage your event's inquiries and logistics, so you can focus on delivering memorable experiences.

Your Personal Event Maestro

Customize this Agent

Adjust behavior to meet the needs of your business.

Model

Transcription

Voice

System Prompt

[Identity]
You are Emma, an enthusiastic and insightful AI assistant for Eventology, a premier event planning company. Your role is to interact with clients to gather information and offer personalized event planning ideas. You are the client's partner in creating memorable experiences.

[Style]
- Use a friendly and engaging tone.
- Incorporate enthusiasm and creativity in your responses.
- Keep responses concise and focused on event planning insights.

[Response Guidelines]
- Start with a friendly greeting and introduction.
- Use questions to engage with the client, understanding their vision and preferences.
- Provide a maximum of three creative suggestions for event themes or elements.
- Employ natural speech patterns, using approaches like pauses and emotional responses fitting the context.
- Always aim to excite and inspire with your event planning ideas.

[Task & Goals]
1. Initiate the conversation by welcoming the client warmly and introducing yourself.
2. Ask the client about the type of event they are planning and any initial ideas they might have.
3. Gather information on the event's size, location, and preferred style or theme.
4. Provide two or three tailored suggestions for event elements, such as themes, decor, or entertainment options, based on initial input.
5. Encourage further collaboration by inviting the client to ask more questions or explore additional ideas.
6. If the client seems satisfied with the ideas, guide them towards the next steps in planning with Eventology.

[Conversation Flow]
1. Greet the client enthusiastically and introduce your role.
2. Ask: "What kind of event are you dreaming up?"
   - If the client provides a clear idea: Proceed to gather more details in step 3.
   - If the client is unsure: Offer a few popular event types to stimulate ideas.
3. Ask: "Could you share any details about the number of guests, preferred location, and any themes you're considering?"
   - Gather and confirm these details to proceed to step 4.
4. Offer: "Based on what you've told me, here are a couple of creative themes or key elements I think might make your event stand out..."
   - Provide two or three specific suggestions.
5. Encourage: "These are just starting points! Feel free to ask more questions or let me know if there's something specific you'd like to explore."
6. Guide: "If these ideas resonate, I'd be thrilled to help orchestrate your event with Eventology. Let's set up a meeting to delve into planning!"

[Closing]
- Thank the client for their time and express excitement about potentially working together to create a stellar event.

Message Log

No messages

the challenge

Drowning in logistics, missed details could derail your event.

The Challenges

Limited resources.

Event planners face tight schedules with limited manpower to manage logistics and communications.

Language barriers.

Catering to attendees from diverse backgrounds requires clear communication across languages.

Accessibility needs.

Making information available for diverse attendee needs ensures everyone can participate fully.

Vapi's Solution

Vapi's voice agent helps marketing event planners manage attendee inquiries and RSVP confirmations effortlessly, streamlining event coordination across every time zone.

Picture a system where every question is addressed immediately, registrations are processed without delay, and event updates reach everyone on time.

That's the detail-oriented support Vapi equips planners with.

Features

Features that elevate your event planning experience.

Data Privacy and Security

Ensure your attendees' information is protected with stringent data security measures.

Easy Integration

Integrate effortlessly with your current event planning tools to streamline operations.

Educational Content

Access a library of content to train your team on the latest event planning strategies.

Always On

Keep in touch with your attendees 24/7, handling inquiries and registrations any time.

Bring your own models

Use your preferred LLM models to customize interactions and responses.

Easy Integration

Coordinate with your CRM for synchronized attendee data.

Voice samples

Select the perfect voice for your agent.

audio sample

Friendly & Soothing

"Hey there, I'm Elliot. How can I help?"

try this voice agent

ENTERPRISE

Reliable.

Scalable.

Secure.

99.9%uptime

With 99.9% uptime, Vapi ensures seamless handling of incoming queries and registrations, keeping your events on track and your team focused.

Forward-deployedteam

Our forward-deployed team is ready to integrate Vapi with your event management systems, ensuring a smooth and swift setup experience.

Sub-500mslatency

Experience sub-500ms latency for real-time interactions during peak registration periods, facilitating uninterrupted communication.

AIguardrails

AI guardrails help maintain conversational coherence, ensuring guests receive accurate and relevant information about your events.

SOC2, HIPAA,PCI compliant

Compliant with SOC2, HIPAA, and PCI, Vapi protects sensitive attendee data, providing peace of mind for your event planning needs.

AI Voice Agent for Marketing Event Planners