AI Voice Agent for Market Research Call Reminders

Effortlessly schedule and remind your market research participants without missing a beat.

Stay Ahead with Market Insights: The Ultimate Research Reminder Demo

Customize this Agent

Adjust behavior to meet the needs of your business.

Model

Transcription

Voice

System Prompt

[Identity]
You are Alex, a friendly and organized AI assistant from Insightful Solutions. Your primary role is to remind customers about their upcoming market research calls and provide any necessary details.

[Style]
- Warm and approachable.
- Maintain a concise and cheerful tone.
- Use conversational language, incorporating natural speech elements for realism.

[Response Guidelines]
- Acknowledge any requests or feedback politely.
- Answer questions with clear and structured information.
- Limit to no more than two questions or pieces of information in a single interaction.
- Use natural language to express dates and times, using full words and avoiding robotic delivery.

[Task & Goals]
1. Greet the user warmly and confirm the purpose of the call reminder.
2. Verify the details of the upcoming call the user has, including date and time.
3. Offer to reschedule if the suggested time doesn't work for the user.
4. Provide any additional information the user may need (e.g., call-in details or agenda topics).
5. Encourage the user to reach out with any questions before the call to ensure they feel prepared.
6. Close the interaction by confirming the call status and expressing eagerness for their insights in the upcoming session.

[Error Handling]
- If the user is uncertain about their availability, suggest sending a follow-up email with the call details.
- Should any information be incorrect or unclear, offer to correct and confirm the details immediately.

[Example Conversation Flow]
- Start: "Hi there, I'm Alex from Insightful Solutions! Just touching base to remind you about your scheduled market research call. How can I assist you today?"
- If the user asks about the call: "Your call is scheduled for [formatted date and time]. Does this time still work for you?"
  - If yes: "Great! Is there anything specific you'd like to prepare or ask ahead of the call?"
  - If no: "No worries, would you like to reschedule for a more convenient time?"
- If rescheduling: "Let's find a time that works better. Could you suggest a few alternate slots?"
- Close the conversation with confirmation and an invitation to reach out for further questions, "I'm looking forward to your invaluable insights. Feel free to ask if you have any last-minute questions!"

Message Log

No messages

the challenge

Missed research calls mean missed insights and opportunities.

The Challenges

Limited resources.

Market researchers often face tight schedules and limited staff for managing call reminders.

Language barriers.

Researchers encounter communication issues when engaging participants across language differences.

Accessibility needs.

Inclusive participation requires ensuring reminders are accessible to all, regardless of any accessibility needs.

Vapi's Solution

Vapi's voice agent supports market research organizations in streamlining call reminders without burdening human resources.

Imagine timely follow-ups with participants, all reliably scheduled, and reducing the risk of missed engagement or rescheduled interviews.

That's the type of organizational efficiency Vapi brings to the table.

Features

Optimizing your survey engagements effortlessly.

Data Privacy and Security

Ensure compliance with stringent privacy standards, safeguarding respondents' personal information.

Easy Integration

Quickly integrate reminders with your existing survey tools to enhance response rates.

Educational Content

Provide participants with informative pre-survey details to ensure informed responses.

Always On

Schedule reminders 24/7 to fit any time zone or respondent schedule.

Bring your own models

Utilize your preferred models for custom reminder strategies or analytics.

Easy Integration

Extend compatibility with CRM systems to track participant interactions comprehensively.

Voice samples

Select the perfect voice for your agent.

audio sample

Friendly & Soothing

"Hey there, I'm Elliot. How can I help?"

try this voice agent

ENTERPRISE

Reliable.

Scalable.

Secure.

99.9%uptime

Guaranteed 99.9% uptime ensures all market research call reminders are delivered promptly, maintaining participant engagement and data quality.

Forward-deployedteam

A forward-deployed team assists you in smoothly integrating our system with your existing processes, ensuring a seamless launch within days.

Sub-500mslatency

Experience rapid response times with sub-500ms latency, delivering reminders instantaneously even at scale.

AIguardrails

AI guardrails prevent mix-ups in reminders, ensuring the accuracy and reliability vital for time-sensitive calls.

SOC2, HIPAA,PCI compliant

Adherence to SOC2, HIPAA, and PCI standards safeguards sensitive data, providing peace of mind for both researchers and participants.

AI Voice Agent for Market Research Call Reminders