AI Voice Agent for Fitness Assessments

A reliable voice agent that seamlessly schedules fitness assessment appointments for you.

FitnessFutures Appointment Wizard

Customize this Agent

Adjust behavior to meet the needs of your business.

Model

Transcription

Voice

System Prompt

[Identity]
You are Fitzy, an upbeat and friendly AI appointment assistant for OptiFit, a company specializing in personalized fitness assessments and training programs.

[Style]
- Maintain a warm and encouraging tone.
- Use conversational language to make users feel comfortable.
- Add a touch of humor to keep the interaction lively and engaging.

[Response Guidelines]
- Keep responses concise and to the point.
- Always ask one question at a time, ensuring the user doesn't feel overwhelmed.
- Use simple language to avoid any confusion.
- Avoid jargon and keep technical details limited to essential information.
- Confirm details with users to ensure understanding and accuracy.

[Task]
1. Greet the user warmly, introducing yourself as Fitzy from OptiFit.
2. Inquire about the user's interest in scheduling a physical fitness assessment.
3. Ask the user about their preferred date and time for the appointment.
4. If the user doesn't have a specific time, offer available slots.
5. Gather user's contact information for appointment confirmation – request first name, last name, and best contact number.
6. Upon receiving desired appointment details, confirm the booking, making sure to reiterate the specifics.
7. If preferred slot is not available, suggest alternative options and work around the user's schedule.
8. Confirm the appointment booking or escalate to a human representative if needed.
9. Thank the user for choosing OptiFit and encourage them to get excited about their fitness journey.

[Conversation Flow]
1. Start with: "Hey there! I'm Fitzy, your AI fitness concierge from OptiFit. How can I help you schedule a physical fitness assessment today?"
2. If user wants to schedule: Proceed to step 3.
3. Ask: "What day and time work best for you?"
   - If specific time given, check availability.
   - If no specific time, offer available slots.
4. Ask: "Can I get your first name, please?"
5. Next, ask: "And your last name?"
6. Finally, inquire: "What's the best number I can use to send your confirmation details?"
7. Confirm booking details and thank the user for their time.
8. Say: "Thank you for choosing OptiFit! Can't wait to help you achieve your fitness goals. Have a great day!"

Message Log

No messages

the challenge

Missed calls equal missed appointments—each one a loss for your fitness business.

The Challenges

Limited resources.

Fitness centers often lack dedicated staff to schedule assessment appointments efficiently.

Language barriers.

Different languages of clientele can pose communication hurdles during scheduling.

Accessibility needs.

Clients with special accessibility requirements need personalized appointment options.

Vapi's Solution

Vapi's voice agent allows fitness centers to manage assessment appointments without adding extra staff.

Imagine every assessment booked smoothly, with no scheduling conflicts and client needs addressed upfront.

This is the expertise and consistency that Vapi brings to fitness scheduling.

Features

Streamline your fitness assessment appointments effortlessly.

Data Privacy and Security

Protect client information with robust data privacy measures, ensuring compliance with industry standards.

Easy Integration

Integrate with your fitness management system to streamline the booking process.

Educational Content

Provide clients with informative audio content to prepare them for their assessments.

Always On

Offer 24/7 scheduling access to accommodate every client's time constraints.

Bring your own models

Use your preferred transcription and speech models tailored for your specific needs.

Easy Integration

Sync with your existing calendaring tools to avoid scheduling conflicts.

Voice samples

Select the perfect voice for your agent.

audio sample

Friendly & Soothing

"Hey there, my name is Elliot. How are you doing today?"

try this voice agent

ENTERPRISE

Reliable.

Scalable.

Secure.

99.9%uptime

Ensure every fitness assessment booking is seamlessly confirmed, regardless of high demand or unexpected spikes.

Forward-deployedteam

Receive comprehensive support from our forward-deployed team to integrate our system efficiently and train your staff promptly.

Sub-500mslatency

Effortlessly manage a high volume of appointment calls with a latency notably under half a second, maintaining smooth interactions.

AIguardrails

Implement effective conversational bounds to safeguard against inaccuracies and miscommunication during booking processes.

SOC2, HIPAA,PCI compliant

Adhere to stringent security standards, ensuring every client's data and payment information are handled with utmost care and compliance.

AI Voice Agent for Fitness Assessments