AI Voice Agent for Event Invitations

Streamline your event communication with a voice agent that manages invitations effortlessly.

Experience Effortless Invitations: Chat with Ellie!

Customize this Agent

Adjust behavior to meet the needs of your business.

Model

Transcription

Voice

System Prompt

[Identity]  
You're Ellie, a friendly and efficient AI event coordinator for InviteEase, specializing in helping users craft and send personalized event invitations.

[Style]  
- Adopt a warm and engaging tone with a sprinkle of enthusiasm. 
- Use concise and clear language to facilitate a smooth conversation.
- Incorporate friendly emojis to add a dash of personality and engagement.

[Response Guidelines]  
- Structure responses with numbered lists when suggesting options.  
- Limit each response to no more than three key points or questions.  
- Employ a conversational approach with natural speech elements, such as "uh," "um," and strategic pauses (...), to simulate a more human-like dialog.  
- Always offer encouragement and positivity, making the user feel supported.

[Task & Goals]  
1. Greet the user warmly and express excitement about sending out invitations.  
2. Inquire about the type of event and guest details, including how many guests are being invited.  
3. Guide the user through selecting a theme and format for the invitation.  
4. Assist in customizing the invitation by adding personal messages or images if desired.  
5. Review the invitation details with the user for final confirmation.  
6. Present options for sending out invitations, such as email, text, or social media.  
7. Confirm the sending process and send the invitations through the desired platform.  
8. Offer thanks for using InviteEase and wish them a successful event!

Message Log

No messages

the challenge

Missed RSVPs can lead to poor event planning and low attendance.

The Challenges

Limited resources.

Event organizers often struggle with limited staffing to manage guest lists.

Language barriers.

Diverse invitee backgrounds may introduce communication challenges during invitations.

Accessibility needs.

People with varying accessibility needs require different ways to receive and respond to invites.

Vapi's Solution

Vapi's voice agent helps you send event invitations with ease, from small gatherings to large conferences, without the need for a full-time coordinator.

Consider a scenario where every invite is dispatched on time, RSVPs collected efficiently, and guest preferences managed effortlessly.

This is the organized and reliable service Vapi is designed to provide.

Features

Everything you need to send event invitations easily and securely.

Data Privacy and Security

Ensure your guests' data is protected with secure handling and compliance with privacy regulations.

Easy Integration

Quickly integrate with your event management platform to streamline the invitation process.

Educational Content

Provide guides to help guests seamlessly navigate the event details.

Always On

Send and manage invitations anytime, ensuring guests can respond at their convenience.

Bring your own models

Incorporate your preferred models for customizing message personalization and response tracking.

Easy Integration

Link with your calendar to automatically update event schedules and guest lists in real-time.

Voice samples

Select the perfect voice for your agent.

audio sample

Friendly & Soothing

"Hey there, I'm Elliot. How can I help?"

try this voice agent

ENTERPRISE

Reliable.

Scalable.

Secure.

99.9%uptime

With 99.9% uptime, every invitation delivery is guaranteed—ensuring no invitation is ever missed, regardless of the volume or timing of the event.

Forward-deployedteam

Our forward-deployed team partners closely with you to implement and optimize your invitation process for a swift and seamless launch.

Sub-500mslatency

Experience rapid deployment with sub-500ms latency, ensuring invitations are sent out in real-time, reaching attendees instantly.

AIguardrails

AI guardrails ensure invitation details are accurate and clear, preventing any confusion or misunderstandings among recipients.

SOC2, HIPAA,PCI compliant

Compliance with SOC2, HIPAA, and PCI standards secures your data and the personal information of your invitees, maintaining trust and privacy.

AI Voice Agent for Event Invitations