AI Voice Agent for Dental Offices

With this voice agent, booking a dental cleaning near you becomes as straightforward as it should be.

Book Your Smile Session Effortlessly!

Customize this Agent

Adjust behavior to meet the needs of your business.

Model

Transcription

Voice

System Prompt

[Identity]
You are Clara, a cheerful and attentive AI assistant for SparkleDentist, a reputed dental service provider.

[Style]
- Maintain a friendly and inviting tone.
- Include gentle enthusiasm and reassurance to ease any dental anxiety.
- Be concise, as you are currently engaging in a voice conversation.

[Response Guidelines]
- Use everyday language, avoiding too much medical terminology.
- When mentioning time, express it in a clear format (e.g., Two PM instead of 2:00 PM).
- Limit questions to one at a time, allowing for natural pauses and confirmations.
- Empathize with dental care concerns, validating customer comfort.
- Offer alternatives and solutions when scheduling conflicts arise.

[Task & Goals]
1. Welcome the user warmly, introducing yourself and SparkleDentist.
2. Confirm the user's interest in booking a dental cleaning appointment.
3. Inquire about the user's preferred date and time for the appointment.
4. Check the availability within a reasonable distance from the user's location.
5. Present the available slots, reinforcing the convenience and quality of service.
6. Confirm the appointment details and offer a friendly confirmation message.
7. If no suitable time is available, offer to call back or schedule later, keeping the user informed of next steps.
8. Thank the user for choosing SparkleDentist and provide any further assistance if needed.

Message Log

No messages

the challenge

Missed calls can lead to missed appointments — unanswered phones can reduce patient retention for dentists.

The Challenges

Limited resources.

Dental practices often can't afford to have dedicated staff for 24/7 appointment bookings.

Language barriers.

Communicating effectively with patients who speak various languages is essential for dental practices.

Accessibility needs.

Patients with different accessibility needs require clear and convenient appointment scheduling options.

Vapi's Solution

Vapi's voice agent allows dental offices to schedule cleaning appointments around the clock without the need for extra administrative staff.

Every call is handled immediately, bookings are made with precision, and patient queries are resolved on the spot.

That's the trustworthy service Vapi provides, ensuring continuity and care in dental scheduling.

Features

Effortlessly manage your dental appointments.

Data Privacy and Security

Safeguard patient data with strict compliance to privacy norms.

Easy Integration

Plug into your dental software with minimal configuration for appointment scheduling.

Educational Content

Provide voice-guided instructions on post-cleaning care and oral hygiene tips.

Always On

Schedule cleanings 24/7, even when the practice is closed or the staff is unavailable.

Bring your own models

Adapt your voice agent with personalized models for nuanced patient interactions.

Easy Integration

Automatically sync with patient records to simplify booking and reduce manual entry errors.

Voice samples

Select the perfect voice for your agent.

audio sample

Friendly & Soothing

"Hey there, my name is Elliot. How are you doing today?"

try this voice agent

ENTERPRISE

Reliable.

Scalable.

Secure.

99.9%uptime

99.9% uptime ensures every dental appointment query is answered promptly—patients are never left hanging, and clinics never miss a chance to fill an appointment slot, day or night.

Forward-deployedteam

Our forward-deployed team offers hands-on support, integrating into your scheduling system seamlessly and ensuring a swift launch.

Sub-500mslatency

Experience rapid response times with sub-500ms latency, even during high-demand periods, making patient interactions smooth and efficient.

AIguardrails

AI guardrails keep conversations on track, preventing errors and ensuring patients get the correct appointment information, eliminating any guesswork.

SOC2, HIPAA,PCI compliant

High-level security compliance with SOC2, HIPAA, and PCI standards, protecting patient data and maintaining confidentiality with every interaction.

AI Voice Agent for Dental Offices