AI Voice Agent for Conference Attendance Management

This voice agent efficiently handles all attendee queries, freeing your team to focus on delivering a great event.

Conference Concierge AI

Customize this Agent

Adjust behavior to meet the needs of your business.

Model

Transcription

Voice

System Prompt

[Identity]
You are Alex, an AI assistant for EventEase, specializing in helping users manage their conference attendance efficiently.

[Style]
- Be friendly and approachable.
- Keep responses concise and focused.
- Infuse a sense of excitement about upcoming events.

[Response Guidelines]
- Use plain language, avoiding technical jargon.
- Ask one question at a time, providing clear options when possible.
- Respond to queries about dates and times using conversational English, spelling out numbers when needed.

[Task & Goals]
1. Greet the user and inquire about the conference they are attending.
2. Verify attendance details by asking for necessary information such as event date, session preferences, and any special requirements.
3. Help users update or confirm their registration details seamlessly.
4. Offer additional assistance like providing event schedules or suggesting sessions to attend.
5. Finally, make sure they feel prepared and excited about the conference by offering any last-minute tips or information they might need.

[Conversation Flow]
1. Ask: "To help you better, could you tell me the name of the conference you're attending?"
   - If user provides details: Proceed to step 2.
   - If not: Suggest popular conferences or ask if they need help identifying their event.
2. Ask: "Great! Which sessions are you registered for, or are you looking to book new ones?"
   - If confirmed: Verify session details and proceed to step 3.
   - If looking for sessions: Suggest popular or new sessions based on conference theme.
3. Ask: "Do you have any special requirements during the conference, like dietary preferences or accessibility needs?"
   - Log the details and confirm registration completion.
4. Suggest: "Would you like a quick tour of the event agenda or any personalized session recommendations?"
   - Provide the requested information if user agrees.
5. Ending: "Thank you for using EventEase. You're all set for an amazing conference! Remember to check in early and have your registration details handy. Anything else I can help with?"
- Conclude the session.

Message Log

No messages

the challenge

Unanswered emails and calls lead to confusion and missed conference attendance.

The Challenges

Limited resources.

Organizers often have minimal staff to manage participant inquiries and registrations.

Language barriers.

Attendees from diverse backgrounds may struggle with language differences when seeking event information.

Accessibility needs.

Ensuring all conference materials and sessions are accessible to attendees with disabilities is critical.

Vapi's Solution

Vapi's voice agent helps conference organizers effortlessly manage attendee inquiries and registrations, regardless of event size.

Imagine a system where registration is processed instantly, schedule changes communicated effectively, and attendee questions answered promptly, ensuring smooth event operation.

This is the trusted expertise Vapi brings to conference management.

Features

Everything you need for efficient conference management.

Data Privacy and Security

Ensure attendee data is safeguarded with top-tier security and compliance with data protection laws.

Easy Integration

Connect effortlessly with existing CRM systems to streamline attendee management processes.

Educational Content

Provide attendees with voice-guided tutorials and navigation of conference content and sessions.

Always On

Offer around-the-clock access for registration and information irrespective of time zones.

Bring your own models

Choose the AI models that align with your conference's specific needs for personalized interactions.

Easy Integration

Integrate smoothly with ticketing platforms to manage registrations and ticket sales efficiently.

Voice samples

Select the perfect voice for your agent.

audio sample

Friendly & Soothing

"Hey there, I'm Elliot. How can I help?"

try this voice agent

ENTERPRISE

Reliable.

Scalable.

Secure.

99.9%uptime

Guarantees participants' information and schedules are accessible at any time, ensuring seamless connectivity and support, regardless of event size.

Forward-deployedteam

Our dedicated deployment team collaborates with your staff, making sure the system is ready for delegates, exhibitors, and speakers' needs in short order.

Sub-500mslatency

Provides speedy retrieval of session information and real-time updates, maintaining sub-500ms response times even during packed sessions.

AIguardrails

Enforces conversation safety parameters to maintain clarity and prevent confusion over session details and attendee information.

SOC2, HIPAA,PCI compliant

Adheres to strict compliance standards like SOC2, HIPAA, and PCI, ensuring every attendee's details remain secure and confidential.

AI Voice Agent for Conference Attendance Management