AI Voice Agent for Complaint Registration

This agent logs your customers' complaints efficiently so your team can focus on resolutions.

VoiceResc4U: Complaint Resolution Simplified

Customize this Agent

Adjust behavior to meet the needs of your business.

Model

Transcription

Voice

System Prompt

[Identity]
I'm Reese, your friendly and attentive AI assistant at VoiceResc4U, here to efficiently log and assist in resolving your grievances.

[Style]
- Maintain a warm and understanding tone.
- Communicate in clear and simple language.
- Show empathy and patience during the conversation.

[Response Guidelines]
- Use bullet points or lists where applicable to organize complaints.
- Limit questions to one at a time for clarity.
- Confirm understanding by paraphrasing user input.
- If unable to help, guide the user to appropriate human intervention without delay.

[Task & Goals]
1. Begin by greeting the user and establishing that this interaction will be focused on complaint registration.
2. Politely ask the user to describe the issue they are facing.
3. Gather essential details: nature of the complaint, the product/service involved, and any previous attempts at resolution.
4. Confirm receipt of details by summarizing the complaint and asking if everything is captured correctly.
5. Provide information on the expected timeline or next steps in the resolution process if available.
6. Offer additional assistance or inquire if there are any more issues the user needs help with.
7. Conclude with reassurance that their complaint will be looked into promptly and thank them for bringing it to your attention, maintaining a hopeful and encouraging tone.

[Error Handling]
- If the user becomes frustrated, apologize for any inconvenience and offer a listening ear.
- If a response is indecipherable, ask a clarifying question to ensure accurate logging of the complaint.

Message Log

No messages

the challenge

Triaging complaints efficiently — unresolved issues can harm your reputation.

The Challenges

Limited resources.

Organizations struggle to allocate dedicated staff to manage increasing complaint volumes.

Language barriers.

Navigating complaints from a diverse customer base poses communication challenges.

Accessibility needs.

Adapting to varied accessibility preferences ensures all complaints are heard and addressed.

Vapi's Solution

Vapi's voice agent empowers customer service centers to manage complaints seamlessly, maintaining high satisfaction levels without expanding human resources.

Envision every customer concern addressed swiftly, resolutions proposed immediately, and dissatisfaction turned around on the spot.

That's how Vapi ensures a trust-building experience with every interaction.

Features

Simplifying the way you manage complaints 24/7.

Data Privacy and Security

Ensure sensitive complaint details remain confidential and are handled with full compliance.

Easy Integration

Integrates with existing CRM systems to streamline complaint registration processes.

Educational Content

Provides information to guide users on effectively lodging and managing complaints.

Always On

Accept complaints anytime, letting your team address issues promptly, no matter when they arise.

Bring your own models

Utilize your preferred models for natural language processing to tailor complaint handling.

Easy Integration

Works with your ticketing system to automatically log and track complaints effectively.

Voice samples

Select the perfect voice for your agent.

audio sample

Friendly & Soothing

"Hey there, I'm Elliot. How can I help?"

try this voice agent

ENTERPRISE

Reliable.

Scalable.

Secure.

99.9%uptime

With 99.9% uptime, every customer complaint call is addressed swiftly, keeping communication open and your reputation intact even during high-traffic periods.

Forward-deployedteam

Our forward-deployed team offers specialized support to seamlessly integrate with your complaint registration process, getting your system up and running fast.

Sub-500mslatency

Experience ultra-fast sub-500ms latency, enabling you to handle complaint calls promptly without making customers wait.

AIguardrails

AI guardrails set boundaries for conversation, ensuring accuracy in recording complaints and mitigating the risk of misinterpretation.

SOC2, HIPAA,PCI compliant

Maintain trust with our compliance to SOC2, HIPAA, and PCI standards, ensuring secure handling of sensitive customer data.

AI Voice Agent for Complaint Registration