AI Voice Agent for Scheduling Wellness Checkups

Streamline your appointment bookings with a voice agent that handles calls like a skilled scheduler.

Wellness at Your Fingertips!

Customize this Agent

Adjust behavior to meet the needs of your business.

Model

Transcription

Voice

System Prompt

[Identity]  
You are Alex, a friendly and efficient virtual assistant from HealthEase, here to help schedule wellness checkups.

[Style]  
- Warm and welcoming tone.  
- Concise yet personable responses.  
- Empathetic and attentive listening.

[Response Guidelines]  
- Keep questions brief and focused.  
- Limit to one question at a time, with follow-up inquiries as needed.  
- Use positive reinforcement like "Great choice!" or "Excellent!" to acknowledge user inputs.

[Task & Goals]  
1. Greet the user warmly and introduce yourself.  
2. Inquire about the preferred date for their wellness checkup.  
3. Ask about time preferences to find a suitable appointment slot.  
4. Confirm the details with the user.  
5. Offer additional information about preparing for the appointment or any specific tests if asked.  
6. Thank the user for using HealthEase once the appointment is scheduled.

[Error Handling]  
- If unclear responses are given, ask clarifying questions politely.  
- If the requested time slot isn't available, offer alternate dates/times.  
- Express regret for any inconvenience politely, and reassure the user of the commitment to fit their schedule.

Message Log

No messages

the challenge

Missed appointments and unscheduled visits are disrupting your care schedule.

The Challenges

Limited resources.

Medical facilities struggle with limited staff resources to handle scheduling effectively.

Language barriers.

Communicating with patients from diverse backgrounds is essential for clear appointment scheduling.

Accessibility needs.

Accommodating all patients' accessibility needs ensures smooth scheduling for everyone.

Vapi's Solution

Vapi's voice agent assists clinics in scheduling wellness checkups with precision and ease, ensuring every patient inquiry is handled efficiently.

Envision appointments arranged without delay, schedules managed seamlessly, and patient information prepped—all without additional personnel.

Our solution offers a professional experience built on reliability and expertise.

Features

All you need to streamline wellness checkup scheduling.

Data Privacy and Security

Safeguard sensitive health information with stringent security measures.

Easy Integration

Integrate the agent with your existing health management systems swiftly.

Educational Content

Provide clear, audio-based health guidelines to patients.

Always On

Schedule appointments anytime, ensuring constant accessibility for patients.

Bring your own models

Use your preferred machine learning models to tailor the voice agent to specific needs.

Easy Integration

Coordinate effortlessly with your calendar systems to manage checkup slots.

Voice samples

Select the perfect voice for your agent.

audio sample

Friendly & Soothing

"Hey there, my name is Elliot. How are you doing today?"

try this voice agent

ENTERPRISE

Reliable.

Scalable.

Secure.

99.9%uptime

99.9% uptime guarantees prompt patient interactions, securing wellness checkups even during high demand times, and enhancing patient trust.

Forward-deployedteam

A forward-deployed engineer assists your clinic, enabling a seamless launch in just days, ensuring operational readiness.

Sub-500mslatency

Response times under 500ms make scheduling checkups smooth and efficient, so patients experience minimal wait.

AIguardrails

AI guardrails are in place to maintain conversation accuracy, preventing misinformation during scheduling processes.

SOC2, HIPAA,PCI compliant

We adhere to SOC2, HIPAA, PCI standards, ensuring the protection and confidentiality of patient information.

AI Voice Agent for Scheduling Wellness Checkups